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| Green Tree Event Consultants |
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Offering Comprehensive
Event Management Services
From
small board meetings to 2,000+ galas, golf outings, corporate
events, or expos, we have the experience to make your event a
success!
Contact Us for a FREE Consultation Today!
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Helpful Resources
Oh the details!
Green Tree Event Consultants works to help clients manage the hundreds of details essential to a successful event. Our internal checklists, databases and timelines keep all the details on track.
Here are a few details to consider as you begin planning your event:
- Objective of Event
- What are the benchmarks for success?
- Key stakeholders and committee/project managers to keep in loop
- Style event (charity fundraiser, speaker, product promo, employee celebration, community service, combination, etc.)
- Targeted audience
- Attendance estimate
- Proposed location
- Project Date/ Day of week/Timing
- Name of featured presenter, staff and or family member(s) scheduled to attend
- Allocated resources (cash, labor, product coupons, direct product)
- Food & Beverage costs
- Other Costs: (facilities, AV, ushers, photographer, signage, printing, transportation, gifting, etc, if known)
- Requested permits (parking, liquor, insurances)
- Security needs
- Publicity plan
- Media targets (all radio, TV, print, electronic)
- Onsite logistical needs and staffing
- Post event surveying and analysis
Party assists
Need a few fun resources or advice for your next party? Here’s a few helpful links:
“When planning a party, remember that the best kind of party is one that allows you time to enjoy the get-together as much as your guests enjoy it. Whether an open house at the office or a holiday gathering of family and friends -- large or small, formal of causal -- with a little planning and consideration, you can entertain with elegance and ease” (http://ezinearticles.com).
“Don’t forget that your friends and family will best remember the time you shared together, not your selection of hors d’ oeuvres. By paying careful attention to your budget during this season, you can enjoy your company without worrying about expenses” (www.moneymanagement.org).
Laura Hummell
Laura, a former logistics producer for Green Tree Event Consultants, complied a personal, and yet necessary list of items to remember prior to hosting a party. Please visit these tips at Laura’s Tips.
This site is a promising resource to help anyone double-check the party checklist, with that of a professional. This list covers the basics of catering to the invitations, and will go as far as the details of personalizing candy wrappers to finding the right DJ!
Printable planners provided by Martha Stewart, to ensure that your event or holiday party is not only successful, but most enjoyable!
“Planning a garden party is almost as much fun as going to one. You don't need an enormous lawn with space for furniture. A small patio, city backyard - or any outdoor space with room for chairs and a group of people - can be a perfect garden party setting. You can decorate with real, silk or paper flowers if a green thumb isn't one of your strong points” (www.chiff.com).
“A Private Evite is an online invitation that is sent to friends, family and/or associates. A Private Evite is exclusive to those invited by the event Host or other Invitees. Private Events may include, but are not limited to, birthdays, wedding events and dinner parties” (www.evite.com).
“Even seasoned wine buyers can be intimidated by the size of the available selection of wines, so it’s often doubly hard for beginning enthusiasts to navigate their way through vintages, vineyards, serving temperatures, and bouquets. Our guide to wine basics is the perfect introduction to buying easy-to-find wines that suit your tastes” (http://www.marthastewart.com).
This site offers “The Internet's most complete selection of trusted drink recipes and advice - including punch, smoothie, and mixed-drink recipes” (http://drink.allrecipes.com/) for all your event needs!
“Many of us feel a bit unprepared when we begin to plan a dinner party for friends, so here's a little quiz to test your knowledge of entertaining and etiquette” (www.entertaining.about.com).
The calculator for all your drink questions of how much, is too much? And, the quantity differences of a luncheon compared to a dinner. This site provides what types of alcohol and/or beverages to provide also which is sure to leave your guests smiling!
Planning a Meeting
Use our handy reference links to make planning your next company meeting a little easier!
“However, large or small the meeting, location is key. Your environment, formal or informal, helps set the necessary mood and ambiance for the meeting to take place. Think about choosing a comfortable, yet stimulating environment that encourages attendees to concentrate, but beware of making it too cozy and relaxing that they’re likely to fall asleep.” (http://www.huntingen.com/venue_options.htm)
Let M&C Online lay out meeting agendas on the golf course, at lunch, or in one of America’s hottest cities. This online resource guides you down the right road to meet all of your business meeting goals.
This site provides a “free article for meeting and event planners for corporate and association conferences, conventions and events” (www.motivational-keynote-speakers.com).
A great trade publication site for the meeting planning industry.
(www.mcmag.com).
This site allows you to look at numerous floor plan possibilities for your event. (They are selling a product that will help you “draw” your plan.) It is important to recognize when speaking with an event planner the difference between stadium seating, classroom style, and a possible layout for a convention hall versus a banquet room style. This site allows you to “view, print, and even edit this example with SmartDraw “ (www.smartdraw.com).
One of the many speakers bureaus out there. (http://www.motivational-keynote-speakers.com/).
Trade Shows
If you’re exhibiting or planning a trade show, you know the details make the difference for success. Here are a few tips to get started:
Need a few tips…if you’re an exhibitor, here’s some of the best.
http://www.exhibitoronline.com/tips
“Trade Show Resources”
www.tsnn.com
The ultimate resource for trade shows.
Contact us for a free consultation today. |
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